The user can allocate a payment to an invoice from the Payments screen. The allocate payments icon is shown as a money symbol on the right-hand side of the payments list.

Clicking on this icon will open a window asking the user if they would like the system to automatically allocate the payment to an outstanding invoice (if yes, click Continue) or if the user would like to decide which invoices the payment gets allocated to (if yes, click Skip).

Clicking Skip will take the user to a ‘Payment – Allocate’ screen where they can enter the amount they want to allocate to each invoice. The user can also allocate the payment as a payment on account or a deposit. 

  1. The payment amount will be shown in this field.
  2. If part of the payment has already been allocated, the allocated amount will be shown in this field. As the user allocates payments on this screen, the value shown in this field will increase accordingly.
  3. The balance amount will be shown in this field. As the user allocates the amount to invoices this value will decrease to show the remaining balance.
  4. The invoices that have been generated for this child will be listed here. This shows the invoice number, invoice date, invoice amount and the amount pending.
  5. The user can enter how much of the payment they want to allocate to each invoice in these fields. As the user enters an amount into these fields, the amount entered will be taken away from the ‘Balance Amount’ field and added to the ‘Allocated Amount’ field.
  6. If the user would like to allocate the payment or part of the payment as a payment on account, the amount can be entered in this field.
  7. If the user would like to allocate the payment or part of the payment as a deposit, the amount can be entered in this field.
  8. Once the user has allocated the payment as required, they can click on the ‘Allocate Payment’ button to save the payment allocation.


If the user selected more than one child when adding the payment to the system, they can allocate the payment to invoices for either child.

  1. The payment amount is shown in this field.
  2. The amount allocated is shown in this field. As the user allocates the payment to invoices, this value will increase accordingly.
  3. The balance amount is shown in this field. As the user allocates the payment to invoices, this value will decrease to show the remaining balance.
  4. The user can assign the payment or part of the payment as a payment on account by clicking this icon. This will open a ‘Create Payment on Account’ window in which the user can select which child they would like to allocate the payment on account to. The user can also enter a description of the payment on account, the amount to be allocated as a payment on account and the date the payment on account is being created. By default. this field will be populated with the current date but the user can change this by clicking in this field and selecting the required date from the calendar that appears. The user can also select this payment on account as a deposit and select the payment mode.
  5. The invoices for every child previously selected are listed here. This shows the invoice number, invoice date, invoice amount and the amount pending.
  6. The user can enter how much of the payment they want to allocate to each invoice in these fields. As the user enters an amount into these fields, the amount entered will be taken away from the ‘Balance Amount’ field and added to the ‘Allocated Amount’ field.
  7. The user can cancel, reset or save the payment allocation by clicking on these buttons.